Employer Responsibilities

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What Steps Will You Follow as a USA Work & Travel Employer?

As an employer of international students you will enjoy many benefits. We ask for your cooperation and understanding of the employer responsibilities. The compliance with the program regulations and the support you will receive from SIVUX will guarantee a rewarding experience for you and your business. Please do not hesitate to contact your SIVUX Employment Service Manager with any questions or concerns regarding your international USA Work & Travel students.

Become a SIVUX Work & Travel Employer

If you are interested in hiring foreign university students for a period of up to 4 months, and you would like to learn more, please read carefully the provided information in this section. If you have more questions or specific needs, please contact us. You will work directly with a SIVUX Employment Services Manager to determine your staffing needs, to present the requirements and the specifics of your seasonal employment. Your Employment Services Manager will guide you through the process, and will assist you every step of the way.

When you are ready to submit your customized Employer Agreement, please complete all required information in the: USA Work and Travel Employer Agreement

Providing SIVUX with complete information on your company and activities and with full details on the positions, requirements and benefits for your international students is required. These details will give us the ability to match your hiring needs with the international students' availability in terms of time frame, language proficiency, experience or any other specific requirements.

Orientation and Hiring

All USA Work & Travel participants are required to attend a program orientation in the participant's home country. Program expectations, cultural issues, employee responsibilities, as well as housing suggestions and travel advice will be presented.

SIVUX will interview and collect the proper documents for your international employees. If you request more than 50 Work & Travel participants in your Employer Agreement, you will be invited to join us at the orientation and hiring tour overseas.

The orientation and hiring tour is a unique opportunity for you as an employer to meet and interview the USA Work & Travel applicants, screen them and present your company and available positions. Traveling to the participants' countries is a chance to get acquainted first-hand with the culture of these countries and to understand the participants are coming from. SIVUX staff will attend these orientation meetings, offering a thorough review and discussion of the USA Work & Travel program as well as assistance in the hiring of the participants for our Partner Employers.

If you request a smaller number of students, or you do not have the capability of participating in the orientation and hiring, SIVUX will be glad to hire the USA Work & Travel students for you. Our representatives will interview the applicants in person or on the telephone. After the job fair you will receive a list with the full information on your USA Work & Travel students, including their interview sheets and pictures.

Visa Status and Documents

The USA Work & Travel participants are required to possess and fill out various forms. SIVUX’s partners issue the Certificate of Eligibility for Exchange Visitor Status and, together with the representing agencies in the home countries, assist them with all necessary paperwork. In this section you can find more details about the most important documents and visa application procedures.

• DS-2019

Formerly known as IAP-66, the DS-2019, or the "Certificate of Eligibility for Exchange Visitor Status", indicates the program sponsor, the purpose of the program and specifies the duration of the program. The program dates indicated on the DS-2019 form are the authorized duration in which the participant can legally work in the United States . The DS-2019 form is not a visa; this form must be presented to the nearest U.S. Consulate/Embassy in the participant's home country to apply for the J-1 visa. The participant cannot receive the DS-2019 form or apply for the J-1 visa while in the U.S. All students must be in their own home country in order to apply for the J-1 visa. The DS-2019 along with the participant's passport must be carried at all times during the program.

• 156, 157 & 158 Forms

These three forms are available at the U.S. Consulate/Embassy in the participant's home country. They are part of the J-1 visa application process.

• J-1 Visa

The J-1 visa is the legal entry document into the U.S. for the participants in this program. It indicates under which status the participant is allowed to enter the U.S. It is extremely important that the participant applies for the J-1 visa in his/her home country.

Please note the difference between the issuance dates of the J-1 visa versus the starting date of the program as indicated on the DS-2019 form. In general, the J-1 visas cover the full period of the program – from the issuing date until the end of the program. However, in some countries, visas may be issued for a shorter period of time than the DS-2019 dates.

• Lost or Stolen DS-2019 Form

If the DS-2019 form of one of your participants is lost or stolen, the participant should notify SIVUX immediately.

• J-1 Visa Denial

Should the participant's visa application be denied by the U.S. Consulate/Embassy, SIVUX will notify the employer immediately and attempt to fill the vacancy with another prescreened applicant. Please remember that SIVUX is not responsible for any U.S. Consulate's decision to deny a participant's visa application.

• I-94 Form

The I-94 form is an arrival and departure record card that is distributed to each participant on the airplane before landing in the U.S. The Immigration officials at the airport will stamp the form in which one part will be attached to the participant's passport and the Immigration Department will retain the other portion. The stamp on the I-94 card indicates the entry date into the U.S. and the visa (J-1) status. Also, the stamp specifically indicates the last day the participant is authorized to stay in the U.S. legally – a "D/S" stamp means "Duration of Status". D/S is equivalent to the dates indicated on the participant's DS-2019 form plus a 30-day travel period after the work program ends. However, if an earlier date of departure is specified on the I-94 form, the participant is required to leave the U.S. by the date indicated on the I-94 stamp.

Arrival and SEVIS Validation

Upon arrival in the U.S., the students must follow the arrival and SEVIS validation guidelines. Every participant of the USA Work & Travel Program is required to go to his/her pre-assigned job. Please contact your Employment Services Manager in case any of the students you expect do not report to your business.

The U.S. Department of State has implemented a system called SEVIS, which keeps a record of international students who are participating on exchange programs. The Department of State requires SIVUX’s partners to know where their students are in the United States at all times. Due to this fact, they have developed their own web sites, to be able to monitor and report all their participants as required by the U.S. Department of State. Each of your applicants will have the right link to validate their J! status.

Every participant of the USA Work & Travel Program must validate his/her visa to be able to work legally in USA . The participant is responsible for the validation of his/her visa after arrival to the USA . Each participant is required to report to the sponsoring agency within 30 days from the start date on his/ her DS 2019 form. Failure to adhere to this policy will result in cancellation of the participant's J-1 visa.
Once the student has been properly validated in SEVIS, he/she can apply for a Social Security Number in the nearest SSA office.


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